How to schedule send email on new Outlook for Windows 11

• To schedule an email send in Outlook for Windows 11, create a new email or open a message to reply, click the “Send” menu and choose “Schedule send,” configure the email schedule, and click “Send.”
• You can always modify or cancel the send schedule from the “Drafts” folder.

On the new Outlook app for Windows 11, you can schedule when to send an email, and in this guide, you will learn how. Although you can send an email at any time, sometimes you may prefer to send a specific message at the time that would be best for the recipient to see it, and this is when the “Schedule Send” feature for Outlook comes in handy. When composing an email in the new version of Outlook for Windows 11, the send option also includes a setting to schedule an email. Once you choose a specific date and time for the send, the email will appear as a draft, which you can modify or cancel.

The email scheduling feature is available on the desktop app as well as in the web version of Outlook.

This guide will teach you the steps to schedule an email on the new Outlook experience for Windows 11.

• Schedule send email in Outlook for Windows 11
• Customize send email schedule in Outlook for Windows 11

Schedule send email in Outlook for Windows 11

To schedule an email in Outlook, use these steps:

1. Open Outlook on Windows 11.

2. Click the New mail button (Ctrl + N).

   Quick tip: You can also schedule a send when replying to an email.

3. Click the menu button next to the Send option.

4. Choose the Schedule send option.

   

5. Click the Custom time option (or pick one of the time suggestions).

   

6. Select the date and time to schedule the email.

   

7. Click the Send button.

Once you complete the steps, the email will be saved and appear in the “Drafts” folder with the “Schedule Send” label. At the specified schedule, the email will be sent to the recipient automatically.

Since the Outlook email client is connected to the web experience, you do not need to have the app open for the schedule to work.

Customize send email schedule in Outlook for Windows 11

To change or remove the scheduled email in Outlook, use these steps:

1. Open Outlook.

2. Click on Drafts from the left navigation pane.

3. Select the email with the schedule.

4. Click the Send Schedule Options button on the top right.

5. Choose the Modify Email option from the menu.

   

   Quick note: You can always select the “Send Now” option to send the email immediately as needed.

6. Click the menu button next to the Send option.

7. Choose the Schedule send option.

   

8. Click the Custom time option.

   

9. Choose a different date and time to send the email.

   

10. Click the Send button.

After you complete the steps, Outlook will send the modified email at the new specified time. Of course, if you no longer have to send the email, you can right-click the scheduled email and choose the “Delete” option.